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JOB TITLE:

Artist’s studio is seeking a proactive and driven candidate to manage all studio operations, and work in conjunction with the artist’s representative agency, galleries and art dealers to execute all personal and commissioned work. This position is primarily logistical but does offer the opportunity for the right person to communicate and connect with a broad creative community as well as become involved in production of art pieces, photographic shoots, exhibitions, and books.

The position is full time, based in our studio in East London, starting in September 2020.
We will start holding interviews in July 2020.
Salary will be commensurate with experience, from £25,000-£30,000 pa.

Please note: this is not an opening for a Photo Assistant or Retoucher.


QUALIFICATIONS:

2+ years of logistical/administrative experience in the Art/Production/Photography/Fashion industries
Advanced-level of logistical and managerial skills with an eye for detail
Fast learning and confidence of independent work and decision-making
Long-term project management vision and task breakdown
Strong communication abilities with impeccable telephone, e-mail and personal etiquette
Ability to work under pressure in a fast paced environment while meeting deadlines
Ability to multi-task and oversee numerous coinciding projects


WORKFLOW:

Communicate daily with artist about progress of current projects and immediate needs
Communicate daily with artist’s representative agency and gallery about upcoming projects, production, budgeting, and schedule
Communicate frequently with galleries and art dealers to develop exhibitions and art sales
Control a timeline with specific intermediate and final targets for each person in each project
Act as a single point of contact for production involving multiple people working independently on subprojects in different locations
Source specialist technicians, fabricators, and assistants to meet project targets
Make or assist in logistical bookings: cars, flights, and accommodation
Maintain a thorough calendar with all job deadlines
Facilitate specific technical orders between artist and technicians
Liaising with museum, gallery and art handler personnel to install and breakdown shows
Supervise all post-production
Deliver final work to client in physical or digital form
Oversee and archive press coverage

ACCOUNTING:

Strategise, negotiate and manage long-term project budgets
Communicate weekly with accountants for review
Submit and pay invoices promptly and independently, and collate all expenses
Verify studio invoices are paid in given terms
All accounting done in Xero

STUDIO MAINTENANCE:

Daily action plan for artist, studio manager, and interns
Weekly meetings with artist to discuss medium and long-term strategy
Supervise assistants and interns working in the studio
Update archive of work including physical archive, artist and agency website, and social networks
Maintain ongoing databases of art personnel and fabricators, locations, studios, assistants, framers, printers, designers, etc.
Personal assisting duties will be required occasionally


SCHEDULE:

This position is full time, office hours, 5 days/week
We encourage remote working of 2 days/week under normal conditions
Depending on project load, remote working days will occasionally be reduced or increased, and some flexibility of working hours will be required

TECHNICAL REQUIREMENTS:

Adobe Creative Suite: Photoshop, Lightroom, InDesign
Microsoft Office: Excel (very important), Word
Researching, collating and presenting material for specific projects (Keynote, InDesign)
Xero Accounting Software
Gmail, Google Docs and Google Calendar
Knowledge of Painting, Sculpture and Design Processes is a plus but not required
Knowledge of Analogue and Digital camera systems is a plus but not required
Knowledge of Darkroom Printing and Film Processing is a plus but not required


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HOW TO APPLY:

Applications via email to barney@cococapitan.com with the following material:
Subject line: “Studio Manager Application”.
Attached CV and cover letter, each as a 1 page A4 PDF file.
Please note: applications that do not follow these instructions will be ignored.

Deadline for applications: July 2nd, 2020.